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Office and HR Administrator Apprentice

Working With Schools LTD · Manchester · posted 9 July 2026

Wage
£15,392 a year
Hours
37 hours a week
Duration
1 Year 6 Months
Level
Advanced (Level 3)
Standard
Business administrator (level 3)
Starts
1 September 2026
Closing date
31 July 2026
Positions
1

Apply on the official government service →No Apprentice League account needed — we never gate applications.

Key Responsibilities:

Office Administration:

  • Provide administrative support for the office, including ordering supplies, filing, answering the phone, archiving, managing deliveries and confidential waste etc.
  • Managing meeting room bookings
  • Supporting production and issuing of external communications, including newsletters, website and social media. Managing and maintaining the mailing list
  • Supporting production and issuing of internal communications including company updates and team emails
  • Managing communications into the generic email addresses and ensuring they are directed appropriately and responded to
  • Supporting production and management of customer surveys
  • Supporting the administration of the DBS service
  • Attend team meetings and undertake projects as required
  • Undertake any other relevant duties as required

HR and Payroll Administration:

  • Draft and issue contracts of employment, statements of particulars, salary statements and letters for teaching and support staff employed by clients
  • Work with payroll to ensure all new starters and changes to contract are processed correctly and within agreed timeframe
  • Use the in house HR systems to manage workload and maintain service standards
  • Work with the HR and payroll teams to keep abreast of School Teachers and Local Government and Associated Employers Pay and Conditions of Service and legislative changes to employment law in the education service
  • Complete HR administration including pay calculations and redundancy estimates as and when required
  • Provide advice and support on contractual arrangements via telephone and email, as appropriate
  • Send out payslips for payroll and support with other payroll administration such as issuing end of year certificates
  • Support the HR and Payroll teams with other administration as required

Your training

  • Training will take place at work and college education will be delivered remotely
  • Apprenticeship learning provided by Leicestershire County Council; dedicated time will be provided for relevant study and contact

Where it leads

  • Permanent role as an Office and HR Administrator
  • Career pathways would be in to Business Administration, School Administration or HR

About Working With Schools LTD

We are a well-established provider of high quality payroll, HR and DBS services to the education sector. Founded in 2003, we are a family owned and fully independent company.

At the heart of our core values are trust, dependability and pride in our work.  The team will always “go the extra mile” to help our customers. These values are complemented by a forward thinking, professional and flexible approach to everything that we do.

Based at offices in Eccles, we are open to remote and flexible working options suited to our employees and customers. Please note: work from home will be possible only when training is complete.

Things to consider

  • Character reference
  • Completion of a standard level DBS check

Skills they're looking for

Communication skillsIT skillsAttention to detailOrganisation skillsCustomer care skillsProblem solving skillsAdministrative skillsNumber skillsAnalytical skillsLogicalTeam workingCreativeInitiativeNon judgementalPatienceConfidentiality Essential

Entry requirements

  • GCSE English (grade 5) — essential
  • GCSE Maths (grade 4) — essential

Where you'll work

  • 10 James Nasmyth Way, Nasmyth Business Park, Manchester, M30 0SF

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