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Operations Administration Support Apprentice

Gaia Climate Solutions LTD · Woolpit · posted 15 October 2026

Wage
£16,640 a year
Hours
40 hours a week
Duration
1 Year 6 Months
Level
Advanced (Level 3)
Standard
Business administrator (level 3)
Starts
30 November 2026
Closing date
6 November 2026
Positions
1

Apply on the official government service →No Apprentice League account needed — we never gate applications.

Day-to-day duties include:

  • Liaise with Sales, customers, installers and Logistics to coordinate installation projects.
  • Help schedule installations, arrange deliveries, order materials and allocate materials to the warehouse.
  • Prepare system design drawings, test sheets and project paperwork for installation and repair teams.
  • Maintain the CRM, manage the installation inbox and retrieve, save and record project documentation, including site sign-offs.
  • Support engineers’ weekly stock takes and keep stock, tool and toolbox talk records up to date.
  • Book deliveries, inductions and accommodation for installers and engineers.
  • Help prepare Friday Packs, ITP Packs, Package Quality Plans, PUWER Registers, RAMs and site health and safety paperwork.
  • Support project valuations with Accounts, raise repair quotations, organise commissioning and spare parts, and handle manufacturer claims.
  • Monitor on-site assessment forms, report issues and uphold Gaia’s health and safety commitment.
  • Provide general business support, attend meetings and cover for Project Managers when required.

Your training

  • The learner will be studying the Level 3 Business Administrator Apprenticeship Standard qualification.
  • There is no attendance required at college, all training will be delivered in the workplace or online. 

Where it leads

On successful completion of the apprenticeship, this role could lead to an administration position, with the potential to progress into a Project Manager role as experience and skills develop.

About Gaia Climate Solutions LTD

Gaia's Operations Team supports installation projects, logistics and aftersales. The team coordinates work between customers, installers, logistics, accounts and project managers, and supports project documentation, materials, scheduling and health and safety administration.

Skills they're looking for

Communication skillsIT skillsAttention to detailOrganisation skills

Entry requirements

  • GCSE English (grade 4) — essential
  • GCSE Maths (grade 4) — essential

Where you'll work

  • UNIT 4, BRICKFIELDS BUSINESS PARK, WOOLPIT, BURY ST EDMUNDS, IP30 9QS

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